International project

Do you produce, process or export organic products outside Europe? Do you want to be able to market your products in confidence on the European market? Thanks to its international network, Certisys can assist you in this regard.

  • The 6 steps

    Which are the countries recognized by the EU Commission?

    The European Commission drew up a list with recognized as equivalent certification bodies. The list mentions the countries and product categories for which the certification bodies are recognized. This list was published in Commission Regulation (EC) 1235/2008 Annex IVwhich is updated regularly.

    Certisys is one of these recognized certification bodies. It certifies all non-processed organic vegetal products and processed agricultural products for human consumption in 12 countries : Benin, Burundi, Burkina Faso, Cameroon, Ghana, Ivory Coast, Mali, Ouganda, Rwanda, Senegal, Tanzania and Togo. Exported products have a code number refering to Certisys as for instance SN-BIO-128 for Senegalese products.

    Imported organic products shall always be accompanied by a Certificat of Inspection. See the regulation in force (Annex IV of 1235/2008).

    Certisys has also been recognized by Switzerland for import of products from those 12 countries. See the latest list of certification bodies recognized by Switzerland.

    What do you have to do to have your organic project certified?

    The marketing of organic-certified food products involves controlling every aspect of the production chain, from the growing and harvesting of the raw materials up to the export of the product. You can find online full information on the regulations, the forms to be completed and our rates. Practical guide - International certification (outside of the EU) Practical guide - International certification (outside of the EU)(pdf)

    • 6 Updating
    • 5 Certification step
    • 4 Audits step
    • 3 Orga Syst Plan step
    • 2 Application step
    • 1 Information step

    Collect the necessary information

    The first step in the certification process is to gather all the necessary information. For the European market: CERTISYS Standard non EU Book 1 CERTISYS Standard non EU Book 1(pdf) CERTISYS Standard non EU Book2 CERTISYS Standard non EU Book2(pdf) Comparison Certisys Standard EU Regulations Comparison Certisys Standard EU Regulations(pdf) For the US market: the NOP (US standards) or international organic brands, Certisys NOP certification system Certisys NOP certification system(pdf) To initiate your application, we expect you to return the duly completed and signed 'Notification of activities' form: Request for inspection Request for inspection(pdf) Member agreement on respect of organic production rules Member agreement on respect of organic production rules(pdf) Check the rates online and download the forms.

    Certification applications and quotes

    Then you submit the inspection application to Certisys with the project description. Based on the details supplied by you, CERTISYS examines your application and decides whether or not it is admissible.

    A tailored quote is subsequently prepared in consideration of the applicable rate and a set price scale that is in keeping with the description of your project as supplied by you. This quote is returned to you as soon as possible.

    CERTISYS quotes are based on the estimated amount of time required to audit and certify your project. In all cases, our quotes include: the collection of at least one sample and the analysis thereof by an accredited laboratory, the inspector?s accommodation and travel expenses, the certification fee including follow-up and the certificate preparation fees.

    After you have accepted the quote, you are invited to return two duly signed copies of the CERTISYS service agreement. You will be asked to pay a deposit based on the first invoice raised in compliance with the signed quote. An inspector will then get in touch with you to arrange his upcoming visit, which will take in the various production and preparation sites, as well as the storage facilities prior to export.

    Request for inspection Request for inspection(pdf)

    Organic System Plan (OSP)

    We will ask you to describe your production system and the measures put in place to ensure the proper management of your organic production methods by completing the Organic System Plan document. This is a management plan between you and CERTISYS which encapsulates the descriptions of all aspects of the agricultural production or preparatory activities. This plan is drawn up, amended and validated in dialogue between yourself and CERTISYS, and must be adapted to the specifics of each project.

    Audits

    As part of the audit, our inspectors will prepare a report of the measures implemented to ensure due compliance with the rules of organic production. At the end of the inspection, any non-conformities will be communicated to you. You undertake to put in place the relevant corrective measures within a set deadline.

    Certification

    If a favourable opinion is delivered by the certification department further to an in-depth examination of your situation, which takes in all relevant details, your project is duly certified. You are then provided with a certificate which details your organic-certified production output. Your certificate is also made available right away to be consulted at our website: www.certisys.eu.

    All exports of certified products to the European Union need to be accompanied by a transaction certificate, which can be requested with consummate ease on the CERTISYS intranet.

    Monitoring and annual recertification

    Each year, you will be invited to update your 'Notification' and your 'Organic System Plan', whereby you inform us of all changes in the management of your project that occurred during the course of the year. You will then be sent an adapted quote to continue the inspections of your project.

    What is involved in the inspection?

    pays tiers

    The controls, carried out by a Certisys inspector, consist inter alia in checking::

    • the compliance of the project description with the visit of the various production sites, with regard to the area cultivated, the origin of the plant material and technical operations, as well as the administrative records and the traceability of harvests,
    • the source of the certificates of the primary raw materials,
    • storage areas,
    • measures for separating conventional and organic products,
    • processing formulas and procedures,
    • packaging and labelling materials.
    • Samples may be taken at any stage during the manufacturing process (from the land to the finished product, including all the intermediary stages) if there are any doubts regarding the compliance of the production method. The analyses will be carried out by an accredited laboratory.

    What types of controls are carried out?

    There are several types of controls:

    • an annual control: the programme must be inspected every year (at least once every 12 months),
    • an additional control (charged to the client) may be carried out if significant changes are made to your project during the year or if we require additional indispensable information,
    • random controls on the basis of risk analysis.
    Producer grouping certification?

    In order to reduce the cost of the inspections, you are free to operate setting out from an internal auditing system implemented by a group of producers. In that case, CERTISYS inspects the internal auditing procedures in place. The internal auditing consists of technical guidance and support for the producers in the area of organic farming (agricultural education and extension system), the identification of the producers, the land parcels, verification of compliance with the requirements of organic farming. The final chapter of this document has full details of group certifications. Producers Groupment Certification - non UE Producers Groupment Certification - non UE(pdf)

    Do you collect wild plants?

    It is possible to market wild plants growing spontaneously in natural areas, forests and agricultural areas with the organic guarantee provided that:

    • these areas have not been subjected, during a period of at least three years before the harvest, to processing using products other than those whose utilisation is authorised in organic production,
    • the harvest does not affect the stability of the natural habitat or the preservation of species in the harvesting areas.
    What are the labelling rules?

    Do you want to refer to the inspection body that controls your products? Follow the labelling rules specified in your case.